Facilities Administrator

  • Vacancy Title
  • Facilities Administrator
  • Location
  • National, United Kingdom
  • Company
  • Speedy Services
  • Closing Date
  • 31/05/2022
  • Job Description
  • Summary

    Flexible hours available this includes job shares/ amended hours, we will consider all. Offering a work/life balance is of great importance to Speedy!

    Facilities Administrator - Flexi working location anywhere in the UK - Monday to Friday - 08.30-17.00

    Speedy are the UK’s leading hire provider with the widest range of tools, specialist hire equipment, plant and support services – everything for every job!

    We are currently seeking a Property Facilities Administrator to work within a well-established, highly reputable and successful department. The role will provide full support to the Group Facilities & Projects Manager & Facilities Maintenance Coordinator, by providing proactive administration support.

    KEY ACCOUNTABILITIES AND RESPONSIBILITES

    • Manage and be accountable for the effective and timely delivery of Facilities and Projects Property Helpdesk Purchase Orders and Invoice responses across the Group.
    • Manage all data, storage of project and compliance information across internal storage and AVA.
    • Assist Facilities Maintenance Coordinator and Integrate “business as usual” reporting.
    • Assist in providing a strong financial control with managing purchase orders and requisitions.
    • Manage the “day to day” relationships with outsourced contractors, consultancy partners, suppliers and other Speedy Internal departments from an Admin perspective.
    • To manage FM Services Purchase orders utilising current AX system/D365 or subsequent accounting software that may be introduced from time to time.
    • Raising of approved purchase orders and issuing to suppliers.
    • Managing purchase order uplifts, amendments and good receipting to allow invoicing.
    • Responding to Invoice Queries and actioning as required.
    • Running open orders/good receipt report and filtering as appropriate before issuing.
    • Good receipting all approved orders from Open Orders revised report.
    • Process BACs payments.
    • Assisting/Supporting and coordinating Powered Access and Plant equipment.
    • Management of the on-hire/off-hire equipment across Nationwide, Powered Access, Partnered Services.
    • Audit Requests for full file data actioned and returned as required to auditors.

    At Speedy, we want to help you develop and progress; but we’ll need you to demonstrate these skills and attributes for us to be able to support you…

    KNOWLEDGE / SKILLS / EXPERIENCE REQUIRED

    • Property experience is not strictly necessary although may be advantageous.
    • Excellent IT skills required with experience in Microsoft Excel, Words, Outlook and PowerPoint
    • Excellent report writing skills
    • Good numerical and analytical skills with an eye for detail.
    • Good working knowledge of D635 and AX12 an advantage

    What we offer:

    • 26 days holiday (plus bank holidays)
    • Discretionary bonus scheme
    • Life assurance
    • Pension Scheme
    • 95% discount on our products
    • Plus other Salary Extras/Discounts

    Speedy offer a Career Line of Sight which enables a detailed understanding of the route to progression and growth within the Speedy Group. 

    Please be aware Speedy reserves the right to close our vacancies earlier than the listed date if we have received a high level of applications. We would recommend that if you wish to be considered that you complete the application as promptly as possible.